Privacy Policy

Who we are

Clarkwood Events is a UK-based event hire business providing handcrafted garden games and photobooth hire for weddings, parties and events. Our website address is: https://clarkwoodevents.co.uk. If you have any questions about this policy you can contact us at: info@clarkwoodevents.co.uk.

Cookies

Our website uses essential cookies only.
These are small text files stored on your browser to:

  • Enable core site functionality (e.g. form submissions, navigation).
  • Remember cookie consent preferences.

These cookies do not collect or store any personal information.
If you prefer, you can adjust your browser settings to block cookies, though some site features may not work correctly.

Embedded content from other websites

Pages on this site may include embedded content (e.g. videos, images, articles, maps or social media posts). Embedded content from other websites behaves in the exact same way as if you visited the external website directly.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

What personal data we collect

When you submit an enquiry through our website, we may collect the following information:

  • Name
  • Email address
  • Phone number (if provided)
  • Event date
  • Event location
  • Any additional information you include in your message

We only collect data that you choose to provide.

How we use your data

We use your personal data to:

  • Respond to enquiries
  • Provide quotes and availability
  • Manage and fulfill bookings
  • Communicate with you about your event

We do not use your data for automated marketing unless you explicitly opt in.

Lawful Basis for Processing

    We process personal data on the following lawful bases:

    • Consent – where you have submitted your information voluntarily (e.g. via an enquiry form).
    • Legitimate interest – where necessary for responding to your enquiry or maintaining records.
    • Legal obligation – where we must retain certain data for tax or business records.

    Who we share your data with

    We do not sell or rent your personal data to third parties.

    We may share data only where necessary to operate our business, for example:

    • Website hosting and email service providers
    • Booking or enquiry management tools

    All third-party providers are required to handle your data securely.

    How long we retain your data

    We retain personal data for the following periods:

    • General enquiries (no booking made): Up to 12 months after our last communication, after which your data will be deleted or securely archived.
    • Confirmed bookings: Up to 7 years after the event date, to meet legal, tax and accounting requirements.

    We only keep data for as long as it is necessary for the purpose it was collected.

    What rights you have over your data

    Under UK data protection law, you have the right to:

    • Request a copy of the personal data we hold about you
    • Request correction or deletion of your data
    • Withdraw consent at any time
    • Request restriction of processing or object to certain uses of your data
    • Request transfer of your data (where applicable)
    • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled.

    If you request deletion of your data, we will remove all information that is not required to be retained for legal, accounting, or insurance purposes.

    To exercise any of these rights, please contact us using the email above.

    Where your data is sent

    Your enquiry data may be processed through email systems and website hosting services in order for us to receive and respond to your enquiry.

    We take reasonable steps to ensure your data is handled securely.

    Changes to this policy

    We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs.

    Any updates will be published on this page, and the revised version will take effect from the date it is posted.

    We encourage you to review this page periodically to stay informed about how we handle your personal data.

    Last updated: 19/06/2026

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